Client portal software
The client portal built for agencies.
Clients follow their project, approve deliverables and find their files in a portal with your logo. Your team runs everything from the same tool.
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The short answer
A client portal for agencies gives every client one branded place to track progress, chat, approve work and find documents. XTablo does this for agencies of 2 to 5 people: a Studio for your team (projects, steps, tasks, schedule) and a portal in your brand for clients, installable on their phone like an app. from €49 per month, 7-day trial (card required).
Updated October 4, 2026
Why agencies need a client portal
In most agencies, the client relationship is scattered: the brief in an email, mockups in Google Drive, feedback in text messages, status in a Notion page the client never opens.
The result: clients chase you for updates, your team hunts for the latest version, and the agency looks less organized than it really is. A client portal fixes this by putting the whole project in one place, visible to the client without status reports.
What a good client portal should do
Before picking a tool, check these six things. They decide whether clients actually use it.
- Visible progress: milestones and what’s left to do (see steps).
- Conversations inside the project, not in your inbox (discussion).
- Organized files with the right version, plus deliverable approval (files).
- Your brand: your logo, your colors, your address (branded portal).
- On mobile: clients reply and approve in one tap (mobile app).
- Nothing to learn: one link, and the client is in within a minute.
What changes with XTablo
Your team works in the Studio: projects, steps, tasks, schedule, files and chat. Your client lands in their portal with your logo, on an address like youragency.xtablo.com, and only sees their own projects.
Nothing to build: no Notion template to maintain, no sharing permissions to double-check folder by folder. Create the project, invite the client, done.
Dedicated portal or a stack of tools?
| XTablo | Notion + Drive + email | |
|---|---|---|
| What the client sees | A space with your logo, only their projects | Several links and tools, each set up separately |
| Project progress | Steps and tasks updated in real time | A page you update by hand |
| Conversations | Chat attached to the project | Scattered across email and messaging apps |
| On mobile | Installs like an app in one tap | Depends on each tool |
| Setup time | 5 minutes | Hours of building and permission settings |
How to get started
- 1Create your space and add your logo and colors.
- 2Create your first project and break it into steps.
- 3Invite your client: they get a link and land in your space.
- 4Chat, share and approve in one place.
FAQ
How much does XTablo cost?
XTablo is €49 per month (Freelance) or €79 per month for 3 users (Agency), excl. taxes, billed monthly, cancel anytime, with a 7-day trial. It includes up to 3 users, 10 clients and 50 projects. Your clients don’t pay anything.
Do my clients need to pay or sign up for something complicated?
No. They get a link, log in and land in your space. They don’t pay anything.
Can a client see other clients’ projects?
No. Each client only sees the projects you invite them to.
Do I need to migrate all my old projects?
No. Start with your next client; older projects can stay where they are.
Does XTablo replace Notion?
For client work, yes. Many agencies keep Notion for internal notes and move client projects to XTablo. See Notion client portal alternative.
Give your clients a portal in your brand.
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